Frequently Asked Questions

  • How do I get started in archery?

    • There are a number of ways to start off in archery. Sometimes you will come across have-a-go archery sessions at school fetes or country shows. Often holiday destinations such as holiday parks offer archery as a daily activity. This is a common way for many to get their taste for the sport.
      If you want want to give archery a decent chance then going on a beginners course at your local club or archery shop is a good idea. Here you will be able to use loan equipment and get some good advise from experienced staff, coaches or archers. When you've completed your course you will know if it's something you want to continue with.
      You can usually find your local club using an Internet search engine or, for those in the UK, the Archery GB find a club link: https://www.archerygb.org/shoot-compete/shoot/find-a-club/

  • Is archery safe to do?

    • Archery is perfectly safe to do if the rules of shooting are followed. These rules are covered in a beginners course before you shoot your first arrow. As with most things, common sense goes a long way, but after that we follow certain rules, the key one being that all archers, spectators, and even animals, are behind the waiting line before a field captain indicates it is safe to shoot. Bows with nocked arrows are only drawn at the shooting line after the field captain has allowed shooting to proceed. Shooting stops when the the field captain indicates. If there is a danger, such as someone walking into the shooting field then we shout FAST. When you hear fast you must immediately lower your bows and wait until instructed to continue.

  • What are the different types of bow?

    • There are a number of bow types, the common ones being Recurve, Compound and Longbow. In competition these bows are not shot against each other due to the difference in their capabilities and advantages one type will have over the other.

      • Recurve bows get their name from their shape. The ends of the limbs curve away from the archer, towards the target, giving the bow much more power than a  a longbow. Compared to longbows, recurve bows do not need as much strength from the archer to shoot and can be held steady for longer before releasing the arrow. The precision of the a recurve bows manufacture  also mean that they are
        Bear bow recurve bows consist of just the handle, ofter called a riser, the top and bottom limbs, an arrow rest, and a string. Often archers will equip their bows with an adjustable sight, a long rod and side rods for stabilisation.

      • Compound bows use cams, pulleys and cables to allow an archer to hold onto a draw weight at full draw that, due to the mechanical advantage of the bow, is lower than the equivalent release weight of the bow. These bows are more energy efficient than recurve bows and tend to be much more accurate. Compound bows are complex and often rely on experienced staff at archery shops to set them up. Another advantage compound bows have over recurve is that, in competition, a release aid is permitted and helps ensure a more accurate and consistent release.

      • Longbows are the oldest types of bows dating back to the 1200's. They consist only of a long piece of curved wood and a string. They tend to be the same height as the archer and are less accurate than the other bow types. Although it takes a lot of practice to master the longbow, it is respected in the archery community and a good choice for those who want a challenge.
  • What bow should I buy?

    • Many beginners start with a club owned recurve bow. From our observations of archery clubs and tournaments, most will tend to stick with recurve, although you are likely to be influenced by your fellow archers and possibly the competitions or teams you may take part in. Compound archers tend to have started with recurve and chose to move to compound because of its more technically advanced capability. Compound is a great choice for field archery as the bows are more compact and well suited for this type competition. Longbow archers will also have likely started with recurve but moved to longbow attracted to this more traditional style.

  • Am I too young to start archery?

    • Various clubs will have a starting age of around 8, but younger isn't unknown. Parents or family members supporting a young archer, or even better shooting with them, tends to help younger archers a lot.

  • Am I too old to start archery?

    • Never too old. If you feel you can draw the bow (that's pulling the string back towards your face while holding the bow steady with your other arm, not creating a nice picture of a bent stick and string), then you can probably shoot an arrow.

  • Is archery expensive?

    • Like most sports and activities, it can be if you allow it to be. Best advice is to buy as good as you can afford, but not before you've had some advice from your club, ab experienced archer or coach. We love archery shops, but they are in the business of selling you kit.

  • Do I need to dress like Robin Hood?

    • If you want, we don't like to judge.

  • Am I a right or left handed archer?

    • This mostly depends on your eye dominance. To test simply hold out either arm and form a circle with your thumb and index finger. Look through this circle at an object not too far away and slowly bring the circle towards your face while you keep focussing on the object in the circle. When this circle touches your face it will be up to your dominant eye.
      If your dominant eye is on the right then you will be right handed archer; meaning you pull the string back with the right hand and hold the bow with the left. This is because your dominant eye should be in line with the string, arrow, and sight if there is one on the bow. Left eye dominant archers will pull the string back with the left hand and hold the bow with the right.
      This is the general rule, however some archers will choose to shoot the other way because it suits their body.

  • Can I go hunting with a bow?

    • Hunting with the bow in the UK was prohibited in 1965. Other countries, or even states in countries, have different laws and hunting seasons. Some archers in the UK shoot 3D archery, which is a type of field archery where archers shoot at images or models of animals.

  • Can I do archery if I have a disability?

    • Yes indeed, and many do. Discuss with your local club.

  • Can I do a beginners course?

    • Almost all clubs and some archery shops run beginners courses.

  • Do I have to buy my own equipment?

    • No, not until you've tried loan equipment from a club and decided you really want to take up the sport.

  • I've seen a bow on ebay, should I buy it?

    • It depends if you're really ready to buy equipment and know what you're buying. The last thing you would want is to buy a high poundage bow and you've only been shooting for a few months. Even worse would be getting arrows that are the wrong length for you.

  • Can I just borrow my friends bow?

    • Possibly, but as with buying bows, it needs to be the right fit for you. Compromising might not be a good idea.

  • I see that there are wood, metal alloy and carbon bows available. Which is best?

    • Carbon is best! Well that's what many advanced archers will say, but that doesn't stop others choosing to shoot a machined aluminium bow. We see both in Olympic competitions. Wooden bows tend to be for beginners to intermediate archers.

  • Isn't it just as simple as the more you spend, the better the equipment, and then the higher the scores?

    • A bit, but you will only benefit from more advanced equipment if you are a more advanced archer. We tend to see beginners progress very quickly in their first year, and then get better equipment, although if you're shooting a recurve bow then you don't need to replace everything, perhaps just the limbs and arrows.

  • Who is the governing body for archery?

    • Archery GB, previously called The Grand National Archery Society, is the governing body for archery in the United Kingdom. Archery GB is affiliated to the World Archery Federation and a member of the British Olympic Association.

  • How are arrows scored?

    • This depends on the round being shot. Traditional target faces tend to have ten rings made up of five colours. For example, from the centre to the outer ring we have 10 pts - gold, 9 pts - gold, 8 pts - red, 7 pts - red, 6 pts - blue, 5 pts - blue, 4 pts - black, 3 pts - black, 2 pts - white, and 1 pts - white. In other rounds we may score using the same target face but just score the colours; 9 pts - gold, 7 pts - red, 5 pts - blue, 3 pts - black, and 1 pts - white.

  • What is bow tuning?

    • Bow tuning is everything! Well it can be... The best equipment in the world will be no good to anyone if it's badly tuned. Equally a well tuned beginners bow will serve most very well.
      Bow tuning is ensuring the limbs are aligned correctly, the sting is the correct length, the bracing height is correct, the pressure button is set correctly, the upper and lower tiller are correct, the arrow rest is the right height, the nocking point is correct, and the arrows are matched correctly to the bows poundage. Best advice is to ask a shop or club to help you ensure your bow is tuned before learning how to do it all yourself.

  • What is draw length?

    • This is the distance between the nocking point of the string to the arrow rest at full draw. Arrows tend to be an inch or so longer than this distance, but never shorter.

  • What is draw weight?

    • This is the weight on your fingers when you are at full draw. It's important to remember that not only do you need to be able to hold this weight for a while until you aim and release the arrow, but then need to repeat the same action a number of times. In a competition you need to be able to feel as comfortable shooting the 60th arrow as the 1st, so fatigue is something that should be considered. Experienced archers will practice for weeks to ensure they are fit for a competition and minimise fatigue.

 

 

Classification tables are produced by Archery GB and are intended to show what skill level has been achieved by the archer. The use of classifications up to the Bowman standard is optional and handled by the archery club administration. At Master Bowman, or equivalent, and above, the classification is approved by Archery GB.

Tables for both Imperial and Metric rounds exist for both genders. These tables define score levels for each round which denote a corresponding skill level that archers can achieve.

The six classification levels include 3rd Class, 2nd Class, 1st Class, Bowman (BM), Master Bowman (MB) and Grand Master Bowman (GMB). Master Bowman and Grand Master Bowman can only be obtained from scores shot at record status competitions.

To give you a real idea of the level of achievement when reaching the top three levels in the UK;

  • Bowman places you in the top 15% of archers,
  • Master Bowman places you in the top 4%, and
  • Grand Master Bowman places you on the top 1%.

To achieve any level you will need to shoot 3 scores sufficient enough to be awarded the classification. You cannot claim a lower classification than you have already been awarded, although you can hold different classifications for different bow styles.

 

Gents Recurve Classifications

  Round   Third Class   Second Class   First Class   Bowman   Master Bowman   Grand Master Bowman
York 14 53 78 142 194 259
Hereford / Bristol I 39 124 173 280 359 447
Bristol II 92 248 325      
Bristol III 194 417        
Bristol IV 390          
Bristol V            
St George 16 57 82 142    
Albion 40 121 165 257    
Windsor 89 225 287      
Short Windsor 189 371        
Junior Windsor 367          
Short Junior Windsor            
New Western 6 24 37 72    
Long Western 20 69 99 168    
Western 49 144 193      

Ladies Recurve Classifications 

  Round   Third Class   Second Class   First Class   Bowman   Master Bowman   Grand Master Bowman
York 142 308 511 786 977 1080
Hereford / Bristol I 280 508 723 952 1091 1165
Bristol II 473 725 911      
Bristol III 663 884        
Bristol IV 869          
Bristol V            
St George 142 286 442 635    
Albion 257 435 590 746    
Windsor 402 584 713      
Short Windsor 550 701        
Junior Windsor 702          
Short Junior Windsor            
New Western 72 175 313 504    
Long Western 168 321 468 626    
Western 292 466 595      

Gents Compound Classifications

  Round   Third Class   Second Class   First Class   Bowman   Master Bowman   Grand Master Bowman
York 574 865 996 1134 1206 1249
Hereford / Bristol I 780 1010 1105      
Bristol II 955 1119        
Bristol III 1060          
Bristol IV            
Bristol V            
St George 487 689 777 870    
Albion 629 785 849      
Windsor 743 856        
Short Windsor 820          
Junior Windsor            
Short Junior Windsor            
New Western 356 560 652 748    
Long Western 508 666 731      
Western 625 739        

 Ladies Compound Classifications

  Round   Third Class   Second Class   First Class   Bowman   Master Bowman   Grand Master Bowman
York 335 543 865 1049 1157 1214
Hereford / Bristol I 539 752 1010 1143 1220 1259
Bristol II 754 933 1119      
Bristol III 908 1044        
Bristol IV 1050          
Bristol V            
St George 307 465 689 812    
Albion 458 610 785 875    
Windsor 605 728 856      
Short Windsor 717 809        
Junior Windsor 820          
Short Junior Windsor            
New Western 193 334 560 689    
Long Western 342 488 666 787    
Western 486 610 739      

Gents Barebow Classifications 

  Round   Third Class   Second Class   First Class   Bowman   Master Bowman   Grand Master Bowman
York 69 158 335 543 668 813
Hereford / Bristol I 155 306 539      
Bristol II 298 505        
Bristol III 477          
Bristol IV            
Bristol V            
St George 73 157 307 465    
Albion 149 278 458      
Windsor 266 426        
Short Windsor 416          
Junior Windsor            
Short Junior Windsor            
New Western 32 81 193 334    
Long Western 89 185 342      
Western 176 314         

Ladies Barebow Classifications 

  Round   Third Class   Second Class   First Class   Bowman   Master Bowman   Grand Master Bowman
York 26 69 158 308 480 543
Hereford / Bristol I 67 155 306 508 693 752
Bristol II 148 298 505      
Bristol III 282 477        
Bristol IV 502          
Bristol V            
St George 29 73 157 286    
Albion 67 149 278 435    
Windsor 140 266 426      
Short Windsor 263 416        
Junior Windsor 451          
Short Junior Windsor            
New Western 11 32 81 175    
Long Western 36 89 185 321    
Western 81 176 314      

Gents Longbow Classifications 

  Round   Third Class   Second Class   First Class   Bowman   Master Bowman   Grand Master Bowman
York 46 89 142 236 362 450
Hereford / Bristol I 110 192 280      
Bristol II 225 353        
Bristol III 388          
Bristol IV            
Bristol V            
St George 50 92 142 226    
Albion 108 181 257      
Windsor 206 310        
Short Windsor 349          
Junior Windsor            
Short Junior Windsor            
New Western 20 42 72 129    
Long Western 61 111 168      
Western 129 211        

Ladies Longbow Classifications 

  Round   Third Class   Second Class   First Class   Bowman   Master Bowman   Grand Master Bowman
York 14 53 78 142 194 259
Hereford / Bristol I 39 124 173 280 359 447
Bristol II 92 248 325      
Bristol III 194 417        
Bristol IV 390          
Bristol V            
St George 16 57 82 142    
Albion 40 121 165 257    
Windsor 89 225 287      
Short Windsor 189 371        
Junior Windsor 367          
Short Junior Windsor            
New Western 6 24 37 72    
Long Western 20 69 99 168    
Western 49 144 193      

Indoor Classifications 

  Gender   Bow Style   Round   A   B   C   D   E F G H
Gents & Junior Boys Recurve Portsmouth 592 582 554 505 432 315 195 139
Gents & Junior Boys Recurve Bray I 288 279 258 221 168 100 53 36
Gents & Junior Boys Recurve Bray II 291 284 267 235 188 119 63 41
Gents & Junior Boys Recurve Worcester 298 293 273 237 184 114 61 41
Gents & Junior Boys Recurve WA 18m (full size) 576 560 518 446 340 205 109 74
Gents & Junior Boys Recurve WA 25m (full size) 578 562 523 454 350 208 102 65
Gents & Junior Boys Recurve WA Combined (full size) 1155 1122 1041 900 690 413 211 139
Gents & Junior Boys Recurve WA 18m (triple spot) 576 560 516 410 254 124 58 38
Gents & Junior Boys Recurve WA 25m (triple spot) 578 562 522 425 266 125 54 33
Gents & Junior Boys Recurve WA Combined (triple spot) 1155 1122 1039 836 521 248 112 71
Gents & Junior Boys Recurve Stafford 699 682 639 563 444 266 125 76
Gents & Junior Boys Recurve Vegas 576 560 516 410 254 124 58 38
Ladies & Junior Girls Recurve Portsmouth 582 569 534 479 380 255 139 93
Ladies & Junior Girls Recurve Bray I 279 270 243 202 134 74 36 23
Ladies & Junior Girls Recurve Bray II 284 276 254 218 156 89 41 25
Ladies & Junior Girls Recurve Worcester 293 285 259 218 150 85 41 27
Ladies & Junior Girls Recurve WA 18m (full size) 560 541 489 407 274 153 74 48
Ladies & Junior Girls Recurve WA 25m (full size) 562 545 496 417 281 150 65 39
Ladies & Junior Girls Recurve WA Combined (full size) 1122 1086 985 824 555 304 139 86
Ladies & Junior Girls Recurve WA 18m (triple spot) 560 541 479 347 182 86 38 24
Ladies & Junior Girls Recurve WA 25m (triple spot) 562 545 489 363 189 84 33 19
Ladies & Junior Girls Recurve WA Combined (triple spot) 1122 1086 968 711 370 170 71 43
Ladies & Junior Girls Recurve Stafford 682 663 609 521 360 190 76 43
Ladies & Junior Girls Recurve Vegas 560 541 479 347 182 86 38 24
Gents & Junior Boys Compound Portsmouth 581 570 554 529 484 396 279 206
Gents & Junior Boys Compound Bray I 284 279 268 246 210 148 86 58
Gents & Junior Boys Compound Bray II 284 279 269 249 215 152 86 55
Gents & Junior Boys Compound Worcester 300 299 289 264 226 162 96 65
Gents & Junior Boys Compound WA 18m (full size) 568 558 537 493 420 295 173 117
Gents & Junior Boys Compound WA 25m (full size) 568 558 539 498 429 304 172 111

         

In Archery tournaments, and often during practice, we shoot what we refer to as a 'Round'. The tables below show the various rounds including the distances and number of dozen arrows shot per distance. For example, if we shoot an Albion round we shoot 3 dozen arrows at 80 yards, 3 dozen at 60 yards and then 3 dozen at 50 yards. This means we shoot 36 arrows at each distance, 108 arrows in total. As an Albion round is an imperial round with each arrow scoring up to 9 points, the maximum score will be 972.

Imperial Outdoor Rounds

5 Zone Scoring  - 9 (gold), 7 (red), 5 (blue), 3 (black), 1 (white)

Round Name 100 yds 80 yds 60 yds 50 yds 40 yds 30 yds 20 yds 10 yds Max Score
York 6 4 2 - - - - - 1296
Hereford - 6 4 2 - - - - 1296
Bristol II - - 6 4 2 - - - 1296
Bristol III - - - 6 4 2 - - 1296
Bristol IV - - - - 6 4 2 - 1296
Bristol V - - - - - 6 4 2 1296
St.George 3 3 3 - - - - - 972
Albion - 3 3 3 - - - - 972
Windsor - - 3 3 3 - - - 972
Short Windsor - - - 3 3 3 - - 972
Junior Windsor - - - - 3 3 3 - 972
Short Junior Windsor - - - - - 3 3 3 972
New Western 4 4 - - - - - - 864
Long Western - 4 4 - - - - - 864
Western - - 4 4 - - - - 864
Short Western - - - 4 4 - - - 864
Junior Western - - - - 4 4 - - 864
Short Junior Western - - - - - 4 4 - 864
American - - 2.5 2.5 2.5 - - - 810
St.Nicholas - - - - 4 3 - - 756
New National 4 2 - - - - - - 648
Long National - 4 2 - - - - - 648
National - - 4 2 - - - - 648
Short National - - - 4 2 - - - 648
Junior National - - - - 4 2 - - 648
Short Junior National - - - - - 4 2 - 648
New Warwick 2 2 - - - - - - 432
Long Warwick - 2 2 - - - - - 432
Warwick - - 2 2 - - - - 432
Short Warwick - - - 2 2 - - - 432
Junior Warwick - - - - 2 2 - - 432
Short Junior Warwick - - - - - 2 2 - 432


Imperial Indoor Rounds

10 Zone Scoring  - 10 (inner gold), 9 (outer gold), 8 (inner red), 7 (outer red), 6 (inner blue), 5 (outer blue), 4 (inner black), 3 (outer black), 2 (inner white), 1 (outer white)

 

Round Name Distance Face Size Dozens Max Score
Portsmouth 20 yds 60 cm 5 600
Bray 1 20 yds 40 cm 2.5 300
Bray 11 25 yds 60 cm 2.5 300

Special Indoor Rounds

Round Name Distance Face Size Dozens Max Score
Worcester 20 yds 16″ (5,4,3,2,1 scoring) 5 300

 


Metric Outdoor Rounds

10 Zone Scoring  - 10 (inner gold), 9 (outer gold), 8 (inner red), 7 (outer red), 6 (inner blue), 5 (outer blue), 4 (inner black), 3 (outer black), 2 (inner white), 1 (outer white)

 

Round Name 122 cm Target Face 80 cm Target Face Max Score
90
mtr
70
mtr
60
mtr
50
mtr
40
mtr
30
mtr
20
mtr
50
mtr
40
mtr
30
mtr
20
mtr
15
mtr
10
mtr
WA 1440 (Gents) 3 3 - - - - - 3 - 3 - - - 1440
WA 1440 (Ladies) - 3 3 - - - - 3 - 3 - - - 1440
Metric II - - 3 3 - - - - 3 3 - - - 1440
Metric III - - - 3 3 - - - - 3 3 - - 1440
Metric IV - - - - 3 3 - - - - 3 - 3 1440
Metric V - - - - - 3 3 - - - - 3 3 1440
WA 900 - - 2.5 2.5 2.5 - - - - - - - - 900
WA 70m - 6 - - - - - - - - - - - 720
WA 60m - - 6 - - - - - - - - - - 720
Half WA 1440 (Gents) 1.5 1.5 - - - - - 1.5 - 1.5 - - - 720
Half WA 1440(Ladies) - 1.5 1.5 - - - - 1.5 - 1.5 - - - 720
Half Metric II - - 1.5 1.5 - - - - 1.5 1.5 - - - 720
Half Metric III - - - 1.5 1.5 - - - - 1.5 1.5 - - 720
Half Metric IV - - - - 1.5 1.5 - - - - 1.5 - 1.5 720
Half Metric V - - - - - 1.5 1.5 - - - - 1.5 1.5 720
Long Metric (Gents) 3 3 - - - - - - - - - - - 720
Long Metric (Ladies) - 3 3 - - - - - - - - - - 720
Long Metric II - - 3 3 - - - - - - - - - 720
Long Metric III - - - 3 3 - - - - - - - - 720
Long Metric IV - - - - 3 3 - - - - - - - 720
Long Metric V - - - - - 3 3 - - - - - - 720
Short Metric I - - - - - - - 3 - 3 - - - 720
Short Metric II - - - - - - - - 3 3 - - - 720
Short Metric III - - - - - - - - - 3 3 - - 720
Short Metric IV - - - - - - - - - - 3 - 3 720
Short Metric V - - - - - - - - - - - 3 3 720


Metric Indoor Rounds

10 Zone Scoring  - 10 (inner gold), 9 (outer gold), 8 (inner red), 7 (outer red), 6 (inner blue), 5 (outer blue), 4 (inner black), 3 (outer black), 2 (inner white), 1 (outer white)

Round Name Distance Face Size Dozens Max Score
WA 18 18 mtr 40 cm 5 600
WA 25 25 mtr 60 cm 5 600
Combined WA 18 & 25 mtr 40 & 60 cm 10 1200
Stafford 30 mtr 80 cm 6 720

Special Indoor Rounds

Round Name Distance Face Size Dozens Max Score
Vegas 18 mtr 3 spot triangle 5 600

We have collated the following useful information for archers at all levels.

  • Archery Rounds
    A guide to the various Target Archery rounds and scoring. >>>

  • Archery Classifications
    Archery Classifications are a way of recognising your level of achievement. Classification tables exist for Imperial and Metric rounds, and show the necessary score levels required for each round. >>>

  • Archery FAQ
    This our Archery FAQ. Work in progress, but it's coming along. >>>

Chelmsford Tudor Rose Archers (CTRA) Privacy Notice

This privacy notice explains how we collect and use your personal information. In this notice any references to 'CTRA', 'we' or 'us' means Chelmsford Tudor Rose Archers.

Our Club

CTRA is a club formed with the following stated aims and objectives:

  • To offer coaching and participation opportunities in Archery,
  • To promote the Club within the local community and Archery,
  • To ensure a duty of care to all members of the Club,
  • To provide all its services in a way that is fair to everyone, and
  • To ensure that all present and future members receive fair and equal treatment.


Our Affiliation

CTRA is registered with Archery GB, the Essex County Archery Association (ECAA) and Southern Counties Archery Society (SCAS).

Our Website

CTRA operates the website http://ctra.uk

Data Protection

CTRA collects data under the data protection rules. The Data Controller is the club secretary. The club also operates as a data processor.

Lawful Basis for Processing

We only collect and process such information as is necessary for the running of the club.

GDPR Article 6(1)(b) gives a lawful basis for processing data where:
“processing is necessary for the performance of a contract to which the data subject is party or in order to take steps at the request of the data subject prior to entering into a contract”

In this context, by charging members to take part in a beginner’s course and/or join the club, we are entering into a contract with the individual to provide archery services (e.g. Venues) and to facilitate archery taking into account a member’s health and/or disability. This includes providing the required data to Archery GB, our national governing body, for the purposes of regulation and insurance.”

Information we gather.

CTRA gathers certain information about you. Such information may also be used by our affiliated entities, namely Archery GB (Our National Governing Body), county and regional associations.

We collect information in the following ways:

Information you give us.

When you become a member of CTRA you will give us information. Information may include your name, date of birth, postal address, email address, phone number, a personal description, disability, ethnicity, your archery qualifications, award history or CRB / DBS / PVG checks that have been undertaken.

When you enter competitions the following information may be collected and shared with tournament organizers, scoring systems and results may be published: First Name, Surname, Gender, Bow style, Date of Birth / Age category, Email, Address, Phone number, Club (and ID), County (and ID), Region (and ID), Round (unless defined by age), Disabled (Y/N), Disability info.

Juniors

For those under the age of 18, we require the membership form to be completed by a parent/carer and that the address provided, including the email address, is that of the parent/carer. The club has a policy of not communicating directly with a junior by email. If for any reason the parent/carer is willing for the club to hold the email address of a young person and wishes for the club to communicate directly with the said young person, then the club requires written authorization from the parent/carer to that effect.

We will use the information you give us to: -

  • perform services you have requested (such as providing you with Membership Benefits or providing you with information you have asked for);
  • administer the sport of Archery, for instance by organising tournaments;
  • provide you with information about other goods and services that we offer that are similar to those that you have already purchased or enquired about;
  • notify you about changes to our service, including but not limited to any changes to the Member Benefits;
  • any other reasonable purposes of CTRA, acting always in accordance with the data protection law (as amended from time to time).

Information Sharing and Disclosure

We may share your information with the following Associate Bodies

Archery GB. We are affiliated to Archery GB as our National Governing Body that, in addition to running and governing the sport, provides our public liability and other insurance.

Essex County, Southern Region and local Clubs in order that they may communicate with you regarding archery events only or to allow the associate bodies to manage the running of the sport in their areas.

Where members have agreed to email communications covering club business such as the club Newsletter etc. every effort will be made to ensure that group emails avoid other members having access to your email address.

We may disclose your personal information to third parties: -

If we are under a duty to disclose or share your personal data in order to comply with any legal obligation, or in order to enforce or apply other agreements; or o protect the rights, property, or safety of CTRA, our Members, or others.

We may disclose your personal information to third parties if we are under a duty to disclose your personal data in order to comply with any legal obligation (for example to government bodies and law enforcement agencies).

Keeping your records

We keep records only for as long as required to operate in accordance with legal requirements and tax and accounting rules. Coaching records are destroyed 6 months after a member has left unless other legal requirements require otherwise (e.g. accusations of abuse)

Other personal data (names, addresses etc.) are destroyed after 6 years. This is in line with HMRC requirements for our accounts.

Keeping your records (Juniors)

For juniors we are additionally guided by “CPSU Briefings. Child protection records retention and storage (England and Wales) “

This states that where no legal requirement to retain information beyond the closure of the record exists, the club needs to establish its own retention periods. Normally personal information should not be held for longer than 6 years after the subject’s last contact with the authority. Exceptions to the 6 year period will occur when records:

  • Need to be retained because the information in them is relevant to legal action that has been started.
  • Are required to be kept longer by law.
  • Are archived for historical purposes (e.g. where the organisation was party to legal proceedings or involved in proceedings brought by a local authority). Where there are legal proceedings it is best to seek legal advice about the retention period of your records.
  • Consist of a sample of records maintained for the purposes of research.
  • Relate to individuals and providers of services who have, or whose staff, have been judged unsatisfactory.
  • Are held in order to provide, for the subject, aspects of his/her personal history (e.g. where the child might seek access to the file at a later date and the information would not be available elsewhere).”

In general, where records are being kept for more than the 6-year period, the files are clearly marked and the reasons for the extension period clearly identified.

Where we may store your information

The data that we collect from you will be transferred to, and stored by the Club Secretary and the Membership Secretary and online systems.

By submitting your personal data, you agree to this transfer, storing or processing.

CTRA will take all steps reasonably necessary to ensure that your data is treated securely and in accordance with this Privacy Notice.

Where we have given you a password that enables you to access certain information, you are responsible for keeping this password confidential. We ask you not to share a password with anyone.

Your rights

You have the right to:

  • Have any inaccuracies in your data corrected.
  • If you would like to update the details we hold about you other than online, please contact our Data Protection Officer.
  • Request that we delete your personal data.
  • Object to profiling. Profiling is any automated processing of personal data to evaluate any feature of your behaviour, preference or location, including online tracking and behavioural advertising. (N. B. CTRA does not carry out profiling)
  • Request that we do not process your personal data for marketing purposes.

(NB. CTRA does not process your personal data for marketing purposes).

You have a right to request a copy of the personal information we hold about you. We require you to prove your identity with two pieces of approved identification. Please address requests to the Data Protection Officer and we will respond within one month, of receipt of your written request and confirmed ID. Please provide as much information as possible about the nature of your contact with us to help us locate your records. This request is free of charge unless the request is manifestly unfounded or excessive. 

Enquires and Complaints

The Data Controller is the first point of contact regarding any enquires arising from this Privacy Notice. Where possible, please raise all enquires in writing.

If you are unhappy with our work or something that we have done or failed to do, please inform us in writing. CTRA will acknowledge receipt of all complaints and will endeavour to investigate the complaint within 15 working days

All complaints should be sent to the Club Secretary

You may also complain directly to the Information Commissioner's Office if you are concerned with how we are handling your personal information using their online form which can be found here at https://ico.org.uk/concerns/handling/ .

Changes to this privacy notice

We may change this Privacy Notice from time to time. If we make any significant changes in the way we treat your personal information we will contact you directly.